Typical monthly ranges by crew size
Solo operators: $39–$79/mo on entry tiers (FieldPulse, Jobber Core, Housecall Pro Basic). Small crews (3–5): $120–$250/mo once per-user fees stack. Mid-size maintenance (6–15): $250–$600/mo. Enterprise landscape (15+ with estimating): $400–$1,200+/mo.
These are software subscription costs only — add 2.5–3.5% payment processing on card volume if you use native merchant services.
- Solo: $40–$80/mo all-in software
- 3–5 crew: $120–$250/mo
- 6–15 crew: $250–$600/mo
- Install-heavy with LMN/Aspire: $200–$1,000+/mo
Per-user vs flat pricing
Jobber and Housecall Pro charge per office/field user on higher tiers. LMN and Aspire often price by company size modules. FieldPulse stays flat per account on lower tiers — attractive for solos testing software.
Model your cost at 12-month headcount, not today. Adding two crew leaders in spring can double your bill on per-seat plans.
Hidden costs to ask about
SMS fees, marketing add-ons, QuickBooks sync on lower tiers, GPS tracking surcharges, and onboarding/training packages. Get a written quote for your exact user count and modules.
Annual prepay discounts (10–20%) are common — but only commit after a 30-day live trial on real routes.
- Payment processing: compare native rates vs your existing processor
- SMS reminders: per-message fees add up past 500 clients
- Data migration: some vendors charge for onboarding help
- API or Zapier access: may require top tier
ROI math for owner-operators
If software saves 3 hours/week of admin ($45/hr owner time), that is ~$540/mo in labor value. Faster invoicing often cuts days-sales-outstanding by a week — real cash flow impact.
Use our software evaluation checklist to justify the spend against measurable outcomes, not feature envy.